Background
Immigration processing for Canada visitor visas has traditionally been slow, manual, and error-prone. Applicants often struggled with lengthy forms, unclear requirements, and constant back-and-forth with immigration consultants.
Helices.ai partnered with us to build a fully AI-powered immigration processing platform that automates document collection, form filling, and government submission—reducing processing time by 80% and achieving 95%+ accuracy on first submission.
The Challenges
- •Visa processing was slow, manual, and error-prone
- •Applicants were confused about the long process and constantly asking for help
- •Manual document collection and form filling created bottlenecks
- •No automated tracking of government updates and deadlines
“Applicants were stressed, our team was overwhelmed, and we knew there had to be a better way.”
Our Approach
We designed a 3-phase AI-driven strategy focused on automation, accuracy, and applicant experience.
Phase 01: AI-Driven Document Collection
Helices.ai uses AI to collect documents, ask smart questions, and fill forms for applicants—eliminating manual data entry and reducing errors.
- •Smart question flows based on applicant responses
- •Automatic form population from collected documents
- •Zero manual effort for applicants
Phase 02: Ready-to-Submit Visa Packages
The platform generates complete, ready-to-submit visa packages (e.g. IMM1295) with all required documentation, ensuring nothing is missed.
- •IMM1295 and other standard forms
- •Complete document bundling
- •95%+ accuracy on first submission
Phase 03: Automated Tracking & Communication
The system tracks government updates and deadlines automatically, and communicates directly with applicants in natural language—reducing confusion and support burden.
- •Deadline and status tracking
- •Conversational AI for applicants
- •Proactive updates and reminders
The Results
- •80% faster processing compared to manual workflows
- •95%+ accuracy on first submission
- •Happier, stress-free, more confident applicants
“We went from drowning in paperwork to scaling our operations with confidence. Helices.ai changed everything.”
Final Takeaway
Helices.ai proved that immigration processing doesn't have to be slow or stressful. With the right AI, automation, and partnership, visa applications can be faster, easier, and stress-free for everyone involved.
Technologies We Use
Modern, proven technologies to build robust applications
React
Next.js
Node.js
Python
OpenAI
TypeScript
AWS
